QuickBooks POS Alternatives: Which Point of Sale Can Replace Your QuickBooks System?

Updated: February 19, 2024

QuickBooks POS terminal with receipt printer, cash drawer, and barcode scanner

Intuit, the company behind QuickBooks, has discontinued its point of sale, QuickBooks Desktop POS. The move is unsurprising, as most on-site POS providers are becoming increasingly obsolete or transitioning to a cloud-based SaaS model.

All of their users will need to think about shopping around for a different point of sale. There are many options and providers, and selecting the best solution will depend on your vertical, budget, and desired features. Here’s a guide on the best QuickBooks POS alternatives.

Key Takeaways: QuickBooks POS Alternatives

  • KORONA POS: Best for single and multi-location retailers
  • Toast POS: Best for full-dining restaurants
  • Clover: Best for service-based businesses
  • Shopify POS: Best for Shopify Retailers
  • Magestore POS: Best for Magento merchants

1. KORONA POS: Best for Single And Multi-Location Retailers

KORONA POS offers a great point of sale system for retail stores as an alternative to QuickBooks POS. It is designed for stores like liquor shops, convenience stores, vape shops, smoke shops, wineries, and more. A key benefit of KORONA POS is its ability to integrate with any major payment processor. The company also provides robust customer support through email, phone, online resources, and live chat.

Smooth inventory management

KORONA POS offers smooth inventory management features that allow retailers to generate count lists daily or weekly. It enables spreading out annual counts throughout the year to ensure all items are counted at least once.

The software can also import vendor shipment notifications to notify retailers of any missing products once an order ships. KORONA POS analyzes and recalculates ideal reorder levels based on purchase history, seasons, and trends to quickly optimize order levels.

Streamlined checkout and payment experience

KORONA POS provides a streamlined checkout and payment experience by tracking every cash movement for full accountability. It knows exactly where discrepancies occurred so retailers can take proper action. The software also keeps payments secure for both retailers and customers through EMV credit card capabilities, which is critical for avoiding payment fraud.

Customer loyalty programs and promotions

The software enables customer loyalty programs and promotions through gift cards, certificates, and membership cards customized to the retailer’s brand and style. This generates additional revenue streams while incentivizing customers to return. KORONA POS integrates with trusted partners like bLoyal and Bottlecapps for advanced, tailored loyalty programs.

Comprehensive reporting and analytics

KORONA POS offers comprehensive reporting and analytics that transform sales metrics into digestible insights instead of just numbers. All data across locations is accessible through the cloud management system, allowing retailers to check performance remotely.

Unrivalled customer support

KORONA POS provides unrivaled customer support with product specialists who ensure proper hardware setup for sales and inventory management. Support staff have extensive product knowledge and are available via phone, chat, and email.

Third-Party integrations

The software integrates with third parties like WooCommerce for a seamless omni-channel experience. KORONA POS works closely with partners to ensure integration allows for smooth communication and operations.

KORONA POS Pricing

KORONA POS has two core monthly plans:

  • The Standard plan is $59/month with basic POS features.
  • The Retail plan is $69/month and adds inventory management and more automation.
  • Optional add-on modules. Click here to see KORONA POS’s pricing.

Schedule a KORONA POS Demo Today

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2. Toast POS: Best for Full-Dining Restaurants

Toast POS is a cloud-based point of sale system built specifically for restaurants. Toast integrates with top food delivery services and accounting platforms. It can handle multiple locations and provides data insights to help restaurants optimize operations. With its restaurant-specific tools, flexible pricing, and excellent customer support, Toast POS is considered a leading alternative to QuickBooks POS for restaurants looking for a more tailored solution.

Customer engagement tools

Toast POS empowers customer engagement through a range of tools, including loyalty programs, gift cards, email marketing, and online ordering. These features are designed to foster strong relationships with customers and promote repeat business. One standout functionality offered by Toast is Toast Tables. This integrated waitlist and reservation solution is a comprehensive tool crafted to elevate hospitality, streamline table management, and ultimately drive customer loyalty.

Kitchen display system

Toast’s point of sale system seamlessly integrates all ordering channels, including dine-in, online, and kiosk, streamlining operations by eliminating the need for paper tickets and consolidating orders into a centralized Kitchen Display System (KDS).

This innovative feature allows kitchen staff to view orders in real-time, with intuitive color coding, customizable layouts, and estimated preparation times for each dish. Moreover, in-app alerts promptly notify staff when orders are ready for pickup, reducing confusion and miscommunication while expediting service delivery.

Robust integration capabilities

Toast integrates with various third-party platforms, such as accounting software, online ordering services, and delivery providers. This allows you to streamline your operations and centralize data management. Toast is an all-in-one restaurant management platform that offers integrations with the most widely used restaurant software like Doordash, My Wine Guide, Favor Delivery, and many more.

Employee management

You can assign roles and permissions, track employee hours, and manage payroll within the Toast platform. This simplifies administrative tasks and helps ensure compliance with labor laws.

Reporting and analytics

Toast POS provides valuable insights into your business performance with detailed reports on sales, labor costs, inventory levels, and customer trends. These reports help you make data-driven decisions about staffing, promotions, and menu offerings.

TakeOut app for restaurants

This app developed by Toast helps you access thousands of potential new guests and gives regulars easy reordering at their fingertips with our mobile ordering app for pickup or contactless delivery, commission-free.

It allows guests to order takeout with the added convenience of never leaving their cars. You can send a food runner outside to hand the meal directly to the guest. The app also allows automated push notifications to remind guests about their order status, including orders received and orders ready for pickup.

Toast POS Pricing

Toast POS costs can vary depending on your specific needs and setup, but here’s a breakdown of the main cost components:

  • Quick start bundle: Free for the first month, then $0/month (limited features)
  • Core: $69/month
  • Growth: $165/month

3. Clover: Best for Service-Based Businesses

Clover POS is a versatile cloud-based system catering to diverse businesses. It offers sleek hardware options and a library of apps to customize for your needs, handling payments, inventory, employee management, and even online ordering. From restaurants accepting tableside orders to retail shops tracking stock, Clover’s user-friendly interface and scalability can help your business thrive.

Appointment management

Clover POS system offers an appointment and reservation management solution. With this feature, users can seamlessly schedule appointments, send automated reminders to clients, and process payments directly through the intuitive POS interface.

Invoicing and billing

With Clover POS, you can generate invoices instantly without the need for any point-of-sale hardware or software installation. Simply log in to your Clover Web Dashboard from any internet-connected PC or smart device, and you can immediately send invoice emails. This not only informs your customers about payments due but also provides a secure way for them to pay you directly online using their credit or debit cards.

Seamless team management features

Clover POS offers an employee management feature that allows you to easily define roles and set appropriate access levels for different types of employees. This streamlines operations and ensures secure access controls are in place.

The point of sale system also includes customizable tip screens, making it simple for customers to reward staff for excellent service. Additionally, Clover POS provides detailed reporting capabilities within its employee management software. These reports provide valuable insights, allowing you to identify your top sales performers and development personnel.

Payments online with a virtual terminal

With the virtual terminal of Clover POS, you can accept credit and debit card payments without the need for a physical Clover device. This feature allows you to request customer payments via email, enabling customers to pay you online using their credit or debit cards.

Whether it’s for in-store orders, mail or telephone orders, or invoices, the virtual terminal takes care of all incoming payments. After transactions are processed, digital receipts are automatically sent to customers via email. Additionally, you can monitor and track all virtual terminal transactions through a centralized dashboard, providing you with a comprehensive overview of your payment activities.

Payment processing

With Clover POS, you can accept secure chip card payments. Whether you’re on your shop floor or out making sales on the go, Clover enables flexible payment processing via NFC-enabled cards as well as popular mobile payment services like Apple Pay, Google Pay, and Samsung Pay.

Clover rapid deposit

Clover Rapid Deposit is a feature offered by Clover POS systems that allows businesses to access their sales funds in minutes, as opposed to the standard 1-3 business days. This can be a significant advantage for businesses that need immediate access to cash for various reasons, such as paying bills, seizing opportunities, and improving cash flow.

Clover POS Pricing

Clover POS has several software plans ranging from free (limited features) to $136/per month for 36 months, depending on your industry (especially for services-based businesses) and chosen features. Rates are tiered based on transaction type (in-person or online/keyed-in) and volume, typically ranging from 2.3% + $0.10 to 2.6% + $0.10 per transaction. Card information typed in costs 3.5% + 10¢.

4. Shopify POS: Best for Shopify Retailers

Shopify POS is a point of sale system designed for retail businesses that use the Shopify eCommerce platform. It allows merchants to manage in-store and online sales through one integrated system.

The POS system works on iPads and other mobile devices, providing flexibility for retailers. It synchronizes with the Shopify online store, so inventory, customer information, and sales data are updated in real-time across all channels.

Multichannel sales integration

Shopify’s retail POS empowers businesses to effortlessly expand their reach across various channels. Whether selling online, in-store, or through social media platforms, this system consolidates sales operations for a unified and efficient multichannel retail experience.

Flexible order fulfillment

Achieve operational flexibility with Shopify’s retail POS system. Fulfill orders from any location, whether it’s your brick-and-mortar store, a pop-up shop, or an off-site event. You can manage and process orders seamlessly to meet customer demands and ensure a consistent brand experience.

Comprehensive product variant management

You can showcase your product diversity effortlessly with Shopify’s comprehensive product variant management capabilities. From different sizes and colors to customizable options, provide your customers with a visually appealing and detailed shopping experience, enhancing their ability to find and purchase exactly what they desire.

Fast and intuitive checkout

Enhance customer satisfaction with a fast and intuitive checkout process. Shopify’s retail POS system ensures a smooth and efficient transaction experience, minimizing wait times and reducing cart abandonment. Simplify the path to purchase for your customers, boosting overall sales.

Multiple payment options

Cater to diverse customer preferences by accepting a wide range of payment methods. Whether it’s credit cards, digital wallets, or alternative payment options, Shopify’s retail POS system ensures that your customers can choose the payment method that suits them best, promoting convenience and increasing conversion rates.

Insightful inventory reporting

Gain valuable insights into your inventory with detailed reports provided by Shopify. Monitor stock levels, track product performance, and make informed decisions to optimize your inventory management. Prevent stockouts and overstock situations, ensuring that your business operates efficiently and meets customer demand effectively.

Shopify POS Pricing

Shopify Retail comprises two primary pricing structures: one tailored for businesses exclusively engaged in online sales and another for businesses operating both online and brick-and-mortar establishments.

  • For businesses exclusively engaged in online sales, Shopify offers two plans: Starter plan for 5$ per month and 89$.
  • For businesses operating both online and brick-and-mortar establishments, Shopify offers three pricing plans:
  • Basic: 32$ month
  • Shopify: 92$ month
  • Advanced: 399$ month

5. Magestore POS: Best for Magento Merchants

Magestore POS is a fast, scalable point of sale system designed for Magento (now Adobe Commerce) stores. It seamlessly integrates your online and physical stores, offering features like omnichannel inventory management, loyalty programs, and mobile-friendly checkout.

Whether you run a fashion boutique or a toy store, Magestore POS can help you streamline operations and provide a smooth shopping experience for your customers.

Seamless Magento integration

Magestore POS synchronizes your online and offline store data in real-time, including orders, customers, and inventory. Magestore POS is built directly on the Magento platform, meaning it doesn’t require any third-party plugins and inherits all the power of Magento. This allows for a smoother and more efficient integration experience.

Omnichannel features

This functionality allows customers to purchase online and pick up their orders at your physical store, creating a convenient and flexible shopping experience. Process orders from any channel, whether online or offline, with a centralized system for efficient management.

Robust reporting features

Manage inventory more efficiently. Record and adjust inventory levels to always keep top-selling products in stock. Recognize and reward your top employees. Identify the revenue and order value each sales staff contributes and compare between staffs.

Backorder management

Magestore POS offers backorder management functionalities to help businesses streamline their processes and improve customer satisfaction when items are out of stock.

Magestore POS automatically identifies out-of-stock items during the sales process, flagging them for backorder processing. The system allows you to create purchase orders directly from the backorder list, streamlining the restocking process.

Magento website development

You can get a custom eCommerce solution based on the scope of your requirements and budget. Run a fast, mobile-optimized, SEO-friendly website to increase brand visibility and improve shopping experience. Turn your website into a lightning-fast Magento PWA for a better mobile experience at a lower cost.

Flexible POS hardware

Magestore provides web-based POS smoothly on your Mac/PC. It’s quick and easy to connect to several Bluetooth/USB-compatible peripheral devices. Fast turn the iPad into a professional retail POS. All POS hardware can be connected wirelessly to your iPad via Bluetooth or LAN. The receipt printers can connect to your computer (PC), Mac, or iPad via USB port, Bluetooth**,** Wireless, LAN, or Ethernet.

Magestore POS Pricing

Magestore POS doesn’t have one-size-fits-all pricing for its inventory management software. The cost can vary depending on a few factors, including:

  • Number of stores: Your POS license fee is a one-time payment based on the number of stores you have at the time of purchase.
  • Business complexity: Magestore’s consultants will work with you to understand your needs and goals and create a customized plan for your budget.
  • Level of support and services: You can choose different levels of support and services, which will affect the overall cost.

Credit Card Fees: Find Better Rates Than QuickBooks POS

a retail cashier takes a customer credit card to process with a credit card reader

All point of sale systems have different policies regarding payment processing. QuickBooks POS has its own payment processing service – QuickBooks payments. These fees were locked in at either 2.4% plus 30 cents per swiped transaction for their users who paid no monthly fee and“1.6% plus 30 cents per swiped transaction for those who subscribed with a monthly fee.

Many modern all-in-one point of sale solutions, such as Square and Clover, have similarly non-negotiable transaction fees. For some businesses, this structure is worth paying for. For example, businesses that process few transactions but have a high average value will likely be more amenable to such an agreement.

However, these fees add up to huge amounts of lost revenue for businesses processing a higher volume of transactions. In this case, retailers should instead look for POS solutions that are credit card agnostic. For example, KORONA POS allows clients to shop around for the best processing rates available. Lowering processing rates and cost per transaction can save companies significant amounts of money over the course of the year.

Find out how much you’re spending! Use our calculator below.

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The Best Quickbooks POS Alternatives: Wrap-Up

If you are confused or curious about how best to transition away from your now obsolete QuickBooks POS, here are some of the choices you have KORONA POS, Toast POS, Clover, Shopify POS, Magestore POS.

KORONA POS fully integrates with QuickBooks Online so that you can use the same trusted accounting tools with our POS software and eCommerce integration.

Our in-house technicians are equipped to help guide you on merging your database onto our award-winning, cloud-based system. Best of all, you can try our point of sale risk-free. Reach out today for a demo!

Ready to take your business to the next level?

Boost store performance and improve sales with the advanced features and tools KORONA POS offers.

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Writen By

Shane Ortale

As a history enthusiast, Shane loves reading and writing. He blogs about small businessmarketing and cloud based POS. He is also an avid bird watcher, and Liverpool FC fan.