An All-in-One POS System: Why a Great Point of Sale Is So Important

All-in-one POS system with desktop, receipt printer, cash drawer, scanner, and credit card machine

Whether you’re starting a new business or just shopping around for a better point of sale system, the process is tough. There are a lot of options out there and a lot of decisions to make. Plus, whatever decision you make is critical for the future success of your store. But one thing is guaranteed: getting an all-in-one POS system will make your life a whole lot easier.

A modern point of sale means that you have a complete POS solution. This includes your software, hardware, payment machines, inventory management, credit card processing, KPI analysis, scanners, and more. Find out the importance of a point of sale system and how to choose a great POS solution.

The Hardware

Your point of sale hardware is the most obvious place to start. There are many options available with varying costs and functions.

Desktop POS: A desktop point of sale is the most powerful platform for running your software. Desktops at the checkout often feature touchscreens for both the cashier and customer, accelerating the process with convenience and faster transactions.

Tablets: For smaller operations, tablets are a great checkout option. They are mobile and allow associates to open new lanes quickly or process transactions away from the traditional point of sale area. Typically, they’re also cheaper than desktop options.

Cash Register: A drawer must accept and safely store cash and receipts. Traditionally, cash registers were the point of sale, but now they are just one component of them.

Payment Machines: No POS is complete without being able to accept payment. This is, after all, the purpose of the most basic POS machines. These days, it’s important to be able to accept multiple forms of payment, including EMV and contactless payments. Modern payment hardware is not expensive or difficult to set up, but is essential.

Receipt Printer: Though more receipts are now digital instead of printed, most businesses still use a receipt printer.

Scanners: Barcode scanners work great for ringing up customers and counting inventory. Though not necessary for some small businesses, they are highly recommended for any business with a large amount of inventory.

Talk with your POS solution about what types of hardware they can run on. Great solutions will have options for each of the above categories.

See also: Understanding POS Hardware Bundles: Streamlining Retail Operations

The Software

Your POS software is what runs the entire system. Your software is the heart of your POS and powers each of the features that conduct your store’s business operations.

Point of sale software will integrate with your hardware solution. Not all hardware and software are compatible, mainly because of operating systems. If you have specific hardware in mind or have existing hardware in your store, check with the POS software provider to see if the software can integrate.

The best modern POS software is cloud-based, so users can access the data and metrics from any device with an internet connection. This keeps data more secure and provides added convenience for owners and management.

Finally, most software is sold as a subscription service (SaaS). This means that users pay a monthly fee to use the software, receiving future updates to the system and customer support at no extra cost. Some solutions still offer outright purchase of the software, but point of sale software is constantly evolving, meaning you may be left with an antiquated system shortly after purchasing it. 

The Inventory Management

For most retail businesses, inventory management is the most important feature to consider. A smart inventory system can help you with ordering, optimal stock levels, pricing, promotions, vendor management, product performance, and much more.

Too often, small businesses still rely on rudimentary inventory systems or even manual bookkeeping. Not only is this remarkably time-consuming, but it offers little insight into your business’s performance. Even worse, these systems suggest nothing about how to remedy issues.

There are several key inventory features that will benefit any store:

  • Identify irregularities, such as missing product
  • Perpetual counts through real-time updates
  • Product assortment cleanups
  • Break down counts by case, carton, pallet, etc.
  • Stock notifications
  • Automated order par levels

The Reporting

With any great inventory management system comes great reporting and analysis. With the information on your products and sales in the software, your POS can easily generate detailed and insightful reports on anything from your overall performance to an individual product.

These types of reports allow retailers to better plan promotions, make future orders, determine shelving placement, set employee schedules, and more. Each of these can be assessed based on detailed reports for the most important retail key performance indicators (KPIs):

  • Gross margin
  • Sell-through rate
  • Year-over-year sales or any other time frame
  • Sales by retail area
  • Conversion rates
  • Average ticket price
  • Return/refund rates
  • Turnover rates
  • Gross margin return on investment

There is no need to sift through vast data points and try to decipher meaning from them. Let your point of sale do it for you. Reports can be generated in seconds with a few clicks.

The Credit Card Processing

Of course, the original function of a POS system was to complete transactions. A modern POS is no exception. It’s primary purpose and the point of purchase is to facilitate the transfer of a product in exchange for a form of payment. 

Payments, however, have become more advanced and varied. Credit and debit cards are much more common, and many of those are now being made with mobile devices or online. Your point of sale must accept each of these forms. We discussed the appropriate hardware above, but an additional step is necessary in the process: the POS software must provide a payment gateway to a credit card processor.

In some point of sale solutions, the software is a credit card processor itself, while others integrate with third-party providers. Either way, the processor must quickly and securely process each transaction. For a small fee, this ensures that the credit or debit payment is PCI compliant and the money is transferred from the issuing bank (customer’s bank) to the acquiring bank (merchant’s bank).

Credit card processing can be a costly service if not monitored closely. There are ways to lower your fees, and some processing companies are much more expensive than others.

The Integrations

While your point of sale software can do many things, there might be additional functions and features that are more specific to your niche or existing programs that you want to integrate into a new system. Your point of sale should be able to integrate with various other types of software.

eCommerce platforms – For retailers selling online, it’s important that online and brick and mortar operations are integrated and all data is kept consolidated between each sales channel,

Accounting – An accounting platform makes taxes and payroll a breeze. So it must integrate with your POS so make data transfer seamless.

Loyalty programs – Some businesses require more robust retail loyalty programs to assist with email marketing, shipping, membership services, etc.

Open API – Some types of POS software come with an open API, meaning you can build integrations to any supporting software that you’d like.

Inquire with your POS provider about specific services that your business requires for integration options.

The Support

Lastly, your POS is an integral part of your business operation. So you need to feel confident that it’s always performing well and that you’re taking advantage of each feature that it has to offer. A modern point of sale has a lot to offer, so adequate training and continued support are necessary.

Your solution should provide 24/7 emergency phone and chat support at no extra charge to assist with any questions you have. Most solutions also come with detailed manuals and tutorial videos to make the learning process easier.

A True All-In-One POS System 

KORONA POS offers intuitive and powerful POS software to help businesses grow:

  • Integrates with a multitude of hardware options
  • Offers robust inventory management
  • Provides actionable reports and data
  • Gives you the choice of credit card processor
  • Requires no contract
  • Integrates with important additional software
  • Provides 24/7 support at no additional cost
  • Comes with no hidden fees

To find out more, click below and set up your free trial and product demo. Try it today!

Schedule a KORONA POS Demo Today

Speak with a product specialist and learn how KORONA POS can power your business needs.

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Written By

Michael Chalberg

Michael has long focused his writing on the world of retail and small businesses. He''s been a part of the KORONA POS team since 2018 and loves helping entrepreneurs find ways to adapt and succeed. In his spare time, you'll likely find him hiking somewhere in the Southwest.

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