Toast POS Cost Calculator: Know Exactly What You’ll Pay in 2025

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Taylor J.

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Thinking about switching to Toast POS for your restaurant, but unsure about the cost? You’re not alone.

Toast is one of the most popular point of sale (POS) systems for restaurants, but its pricing can get confusing. That’s why we created this Toast POS Cost Calculator and broke down all the key fees, subscriptions, and hidden charges.

Toast POS Pricing Calculator

Toast POS Pricing Calculator

Calculate your total costs including payment processing, hardware, and software add-ons

Choose Your Plan
Select one of the plans below to get started with your cost calculation
Hardware kit with no upfront costs
Pay As You Go Pricing
Basic: $0/mo + 3.09% + 15¢
Core: $0/mo + 3.39% + 15¢
Growth: $0/mo + 3.69% + 15¢
Traditional Pricing
Basic: $69/mo + 2.49% + 15¢
Core: $219/mo + 2.49% + 15¢
Growth: $578/mo + 2.49% + 15¢
Please enter a valid revenue amount
Please enter a valid number of transactions
Hardware Add-ons
Software Add-ons
Monthly software subscription. Choose your own hardware.
Minimum base cost is $69
Please enter a valid revenue amount
Please enter a valid number of transactions
Software Add-ons
Hardware Add-ons
$90/month + $9 per employee/month
Please enter a valid number of employees
Please enter a valid revenue amount
Please enter a valid number of transactions
Software Add-ons
Hardware Add-ons
Cost Breakdown
Monthly Software
$0.00
Monthly Hardware
$0.00
Processing Fees
$0.00
One-time Hardware
$0.00
Total Monthly Cost
$0.00

Why You Need a Toast POS Cost Calculator

Toast isn’t cheap, and if you don’t run the numbers before signing a contract, you may be surprised by your total annual cost—especially once you add in processing fees and software upgrades.

Nor is Toast’s pricing one-size-fits-all. In fact, Toast prides itself on creating custom solutions for each business it serves. Its pricing depends on:

  • Your restaurant size
  • The number of terminals
  • Chosen hardware bundles
  • Software add-ons
  • Payment processing volume

What is Toast POS?

toast qsr system

Toast is a cloud-based POS system designed for restaurants, cafes, food trucks, and now retail businesses. Built on Android, it offers integrations like online ordering, loyalty programs, payroll, and advanced reporting.

Toast POS Pricing Overview: Which Plan is Right for You?

Toast offers five main pricing options in 2025:

Plan
Ideal For
Monthly Cost
Processing Fees
Hardware Included
Starter Kit
New, single-location restaurants
$0–$578/mo
3.09–3.69% + $0.15
Free (pay-as-you-go) or $1,024.10
Toast POS
Growing restaurants
From $69/mo
2.49% + $0.15
BYO hardware
Custom Plan
High-volume, multi-location operations
Custom pricing
Negotiated
Negotiated
Toast Retail POS
Retail food businesses
Custom Pricing
Negotiated
Negotiated
Toast Payroll & POS Bundle
Mid-size to large, growing, multi-location restaurants
$90/month + $9/employee/month
2.49% + $0.15
BYO Hardware

Toast Starter Kit: Best for New Restaurants

The Starter Kit is designed for single-location restaurants that need 1-2 terminals to get up and running quickly. It comes in two payment structures: Pay-As-You-Go and Traditional Pricing

Starter Kit Hardware

  • Hardware Options: Countertop kit, Handheld kit, or Guest Self-Service kit
  • Limit: 1 location, up to 2 terminals 
  • Bonus: No upfront cost if you choose Pay-As-You-Go (though bigger long-term costs)

Pay-As-You-Go Pricing (No Monthly Fees)

This option is great for businesses who want to avoid upfront costs and are okay with higher processing fees.

Plan Tier
Monthly Fee
Processing Rate
Features Include
Basic
$0
3.09% + $0.15
Core POS, reports, 24/7 support
Core
$0
3.39% + $0.15
All Basic + online ordering, delivery, app integrations
Growth
$0
3.69% + $0.15
All Core + gift cards, loyalty, marketing, website, events

Traditional Pricing (Lower Processing Fees, Monthly Subscription) 

With the Traditional Pricing plan, users will pay more upfront but save on card processing (and long-term costs). 

Plan Tier
Monthly Fee
Processing Rate
One-Time Hardware Fee
Basic
$69
2.49% + $0.15
$1,024.10
Core
$219
2.49% + $0.15
$1,024.10
Growth
$578
2.49% + $0.15
$1,024.10

Toast Point of Sale Plan: Core POS with BYO Hardware

For restaurants that already have hardware or who want more control, Toast’s classic Point of Sale plan lets you choose your own hardware setup while paying a monthly subscription. 

Pricing
Hardware
Ideal For
$69/mo + 2.49% + $0.15 per transaction
Choose your own
Restaurants ready for a more scalable solution

Optional Software Add-Ons

With any Toast plan, you can add on additional software packages and features to enhance your POS experience. Toast will generate custom pricing based on your business, but here’s a breakdown of what they cost on average: 

Add-On Feature
Monthly Cost
Digital Ordering
~ $75
3rd-Party App Integration
~ $75
Loyalty Program
~ $50
Gift Cards
~ $50
Kitchen Display System
~ $25
Self-Serve Kiosk Software
~ $90
Email Marketing
~ $75
Catering & Events
~ $100
Toast Websites
~ $75

Pricing Source: Owner.com

Custom Toast POS Plans: Scalable for Multi-Location Brands

If your restaurant has high volume or multiple locations, Toast offers custom pricing that bundles features based on your business needs. These plans are often negotiated and include:

  • Personalized onboarding
  • Volume-based processing fees
  • Bundled hardware/software packages
  • Premium support and enterprise tools

PRO TIP!

Always negotiate your processing rate if your business does $250k+ in annual sales.

Toast Retail POS (New in 2024)

Toast’s Retail POS plan is a relatively new addition designed specifically for hybrid and food-focused retail businesses—like coffee shops with merchandise, convenience stores with prepared foods, or specialty grocers.

This unified system blends foodservice and retail operations into one platform:

  • Hardware & Software: Tailored for retail workflows, including barcode scanning, inventory tracking, and customer-facing displays
  • Custom Pricing: Based on your store size and needs
  • Features:
    • Inventory management built for SKUs and barcode systems
    • Unified restaurant/retail experience for hybrid models (e.g., wine shops with tasting rooms
    • Employee management and customer profiles

Toast POS Hardware Pricing in 2025

Need extra terminals, displays, or printers? Here’s what add-on hardware costs: 

Hardware Component
Price
Monthly Add-On
Mounted/Wedge Guest Display
$225
-
Flex Terminal + Tap
$719
$50/mo
Flex Terminal + Tap + Display
$944.10
$50/mo
Toast Go® 2 Handheld
$494.10
$50/mo
22" Kiosk + Tap
$1,034.10
$90/mo
Receipt Printer
$296.10
-
Label Printer
$431.10
-
Cash Drawer
$134.10
-
Kitchen Display Screen
$674.10
$35/mo
Kitchen Printer
$305.10
-

Bonus: Toast Payroll and POS Bundle Pricing

Toast also offers a Payroll + POS bundle that integrates team management with your point of sale. This software includes POS, payroll, and scheduling features. 

Bundle Pricing
Processing Fee
Includes
$90 + $9/employee/month
2.49% + $0.15/transaction
POS + payroll + scheduling

Which Toast POS Plan Is Right for You?

Still trying to figure out which Toast plan would work best for your business? Use the chart below to see what types of businesses usually use:

Business Type
Best Plan
Why
New café or pop-up
Starter Kit (Pay-as-you-go)
No upfront cost, quick launch
Medium-sized restaurant
Toast POS Plan
Scalability with moderate processing rates
Multi-unit operator
Custom plan
Tailored pricing, enterprise features
Grocery or hybrid store
Toast Retail POS
Designed for barcodes, SKUs, and food-retail crossover

Is Toast POS Worth It?

Toast POS works well for small to mid-sized restaurants that want an all-in-one system with features like kitchen displays and online ordering. The Starter Kit’s no-monthly-fee “Pay-As-You-Go” plan is great if you want to avoid upfront costs, but the processing fees are higher, and merchants will pay substantially more over time.

While Toast markets itself as an all-in-one solution (and has the features to back up that claim), the solution is deceptively pricey. Its proprietary hardware means switching later can be costly, and some users report mixed experiences with support.

Why KORONA POS Could Be a Better Fit

If you’re not running a full-service restaurant, KORONA POS might be a smarter choice. It’s designed for quick-service restaurants (QSRs), coffee shops, wineries, retail stores, and so much more.

Unlike Toast, KORONA doesn’t require you to use specific hardware or payment processors. You get more freedom to choose what works best for your business.

KORONA also offers strong inventory management, easy reporting, and tools like loyalty programs and ticketing. Plus, with no long-term contracts and transparent pricing, it’s a flexible and affordable option.

Toast POS vs. KORONA POS: Quick Comparison

Feature
Demo Image
Demo Image
Best For
QSRs, coffee shops, wineries, retail stores
Full-service restaurants, bars, food trucks
Pricing Structure
Flat monthly pricing, no hidden fees
Monthly plans or “Pay-As-You-Go” with higher fees
Hardware
BYO hardware or use KORONA-compatible devices
Proprietary (Toast-branded only)
Payment Processor
Open – choose your own provider
Toast Payments required
Contract
Month-to-month, no long-term commitment
Long-term contracts with cancellation fees
Offline Mode
Strong offline functionality
Limited
Add-Ons
Most features included or add-on low-cost
Extra cost for advanced features
Industries Supported
Restaurants (QSR), retail, ticketing, and more
Primarily restaurant-focused
Inventory Tools
Advanced retail-grade inventory management
Basic to moderate

Final Thoughts: Choosing the Right POS for Your Business

Toast POS is a solid option for restaurants looking for an all-in-one system with excellent UX and features. But if you’re running a quick-service restaurant, coffee shop, winery, or retail store, KORONA POS offers more flexibility, lower overall costs, and the freedom to choose your own hardware and payment processor.

Whether you prioritize customizability, cost transparency, or advanced inventory tools, KORONA POS is the system that will align with your business needs now—and as you grow.

Ready to get started?

Speak with a product specialist to learn exactly what you need and how we can help.

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Written By

Taylor J.

Taylor loves the diversity of topics she gets to cover as a freelancer, and right now, it's all about POS and SEO. When she's not writing, she's probably climbing rocks or reading fiction.