In this guide, we discuss the best bakery inventory software and tools on the market (check out our related blog on the best bakery POS systems, too!). We highlight the key features, pros, cons, and pricing structures of each one so you can choose the bakery inventory software that meets your needs and budget.
Let’s get started!
💡 Best inventory software for bakeries at a glance:
- KORONA POS: Best For Bakeries with Less Complex Food Menus
- Craftybase: Best for Small-Batch Bakers
- Wherefour: Best for Gluten-Free Bakeries
- BakeSmart: Best for Custom Cake Bakeries
- Square Terminal: Best for Home Bakeries
- Toast xtraCHEF: Best for Full-Service Bakeries
- FlexiBake: Best for Bakeries that Deliver
- FoodStorm: Best for Bakeries that Cater
- FoodReady: Best for Food Quality and Safety Tracing
1. KORONA POS: Best For Bakeries with Less Complex Food Menus
overview
The KORONA POS system for bakeries includes highly personalized inventory management functions to support bakery business’s needs.
With inventory tracking, automated alerts, ingredient management features, and comprehensive sales reporting, KORONA POS helps bakeries reduce waste, improve overall efficiency, and maximize profits.
Pros
- Advanced customer support
- Table management features
- Reporting and analytics
- Choose your credit card processor
Cons
- Learning curve
- No kitchen display system (KDS)
- Lacks Some Bakery-Specific Features
Pricing
KORONA POS Core
$59/mo
- Full customer support
- Works with any CC processor
- Advanced inventory management & reporting
KORONA POS Retail
$69/mo
- Stock management
- Real-time tracking
- Customer management
Additional Module Packages
+$10–$45/mo
- KORONA Food (+$10/mo)
- KORONA Invoicing (+$10/mo)
- KORONA Plus (+$20/mo)
- KORONA Integration (+$45/mo)
Key Features
- Real-Time Inventory Tracking: Bakeries rely on fresh ingredients. KORONA’s real-time inventory tracking solutions help bakery owners make informed decisions and minimize waste.
- Reorder Level Alerts: The reorder level alerts feature helps bakery owners prevent stockout and optimize the reordering process to streamline operations.
- Ease of Receiving: Bakeries can receive deliveries from anywhere—back office, POS, or mobile—making it convenient for busy environments.
- Multi-Location Support: Should you have two or more bakery locations, the software’s multi-location features allow for centralized management, consistent POS reporting, and inventory transfers across all locations.
- Integration with Other Systems: KORONA POS integrates with accounting software like Quickbooks or Xero, email marketing platforms like Mailchimp, and eCommerce platforms like WooCommerce so that bakery owners can handle all of the operations in the same place.
Pros
- Customer support: KORONA POS provides in-house 24/7 POS customer support. Even the bakers making sourdough at 4 a.m. can call us should they encounter an issue.
- Table management: KORONA’s table management feature is suited to bakery owners with café-style seating. You can manage and maximize seating capacity and reservation management while automatically tracking your inventory.
- Reporting and Analytics: Bakery owners can gain insight into inventory trends and their retail KPIs or metrics to make informed decisions about purchasing and production.
Cons
- Learning curve: While KORONA POS is user-friendly, the software offers many complex features. Staff may require training to understand all features and functionalities fully.
- No kitchen display system (KDS): A KDS streamlines workflow by displaying orders in real-time. Without it, kitchen staff could spend extra time managing and organizing incoming orders.
- Lacks some bakery-specific features: While KORONA POS offers robust tools, it may lack certain bakery-specific functionalities, like recipe management or batch tracking. Bakery owners may need additional time to customize the system to fit their specific needs.
Pricing
KORONA POS pricing is divided into two plans—KORONA Core and KORONA Retail—with several add-on options:
Software plans:
- KORONA Core ($59/mo): Core provides access to essential features such as basic inventory management and reporting
- KORONA Retail ($69/mo): This package is for bakeries requiring more advanced functionalities. It includes the same features as the Core plan but offers comprehensive inventory and customer management features and automation capabilities.
Additional Modules:
- KORONA Food (+$10/month per terminal): Highly recommended for bakery owners. Includes table management, KORONA Menu, time tracking, and cash journals.
- KORONA Invoicing (+$10/month per terminal): For businesses that must send out invoices to their customers or suppliers. Includes quotes, delivery notes, and comprehensive invoicing features.
- KORONA Plus (+$20/month per terminal): For businesses that need more in-depth features and tools to save time and gain insight. Includes advanced stock management, key performance reports, and order-level optimization features.
- KORONA Integration (+$45/month per terminal): For businesses that require custom development of niche integrations through the KORONA POS open API.
Hardware costs:
KORONA POS hardware costs can range from $100 to $5,000, depending on your business’s scale and needs. There are also hardware leasing options and payment plans to make our hardware more accessible to new business owners.
Other pricing considerations:
KORONA POS offers an unlimited free trial and a personalized product demo. All subscriptions are month-to-month and can be cancelled without penalty. Hardware orders can also be returned within 30 days of being received.
KORONA POS is a credit card agnostic solution. Mercahnts can integrate with the payment processor of your choice to gain control of your fees and spending.
Get started with KORONA POS today!
Explore all the features that KORONA POS has to offer with an unlimited trial. And there’s no commitment or credit card required.
2. Craftybase: Best for Small-Batch Bakers
overview
Craftybase is an inventory, manufacturing and production software for small-batch manufacturers. While it’s tailored to craftspeople across disciplines—soapmakers, jewelers, and hot sauce artisans alike—Craftybase sees no shortage of users in the bakery space.
Pros
- Smart pricing features
- Ingredient tracking
- Integrations
- Inventory analytics
Cons
- Limited customer support
- Tier-dependent reporting
- Costly
Pricing
Craftybase Pro
$24/mo OR $240/yr
- 50 order lines per month
- Unlimited materials and products
- Basic reporting features
Craftybase Studio
$39/mo OR $390/yr
- 250 order lines per month
- Two user accounts
- Advanced reporting and stocktaking
Craftybase Indie
$79/mo OR $790/yr
- 1000 order lines per month
- Five user accounts
- Traceability and compliance features
Craftybase Business
+$119/mo OR $1190/yr
- Hourly automated reporting
- Production scheduling features
- Dedicated Craftybase account manager
Key Features
- Built-In Pricing Guidance: Craftybase generates pricing suggestions for every product you make using the exact cost of materials and labor. Bakeries can leverage this feature to confidently price items, track profit margins, and grow their business.
- Cost of Goods Sold (COGS) Calculator: With Craftybase, every order is assigned material usage costs based on your complete inventory history. The software automatically tallies your COGS as you bake and sell, saving you time.
- Ingredient Tracing: Bakeries can manage compliance requirements using the same software as their inventory. Craftybase automatically creates a purchase-to-sale and offers a fully compliance Consumer Product Safety Commission (CPSC) traceability solution for your bakery.
- Expense Tracking: Bakeries can track direct and independent costs in Craftybase using custom categories. Purchases are associated with your materials to automatically calculate your unit pricing and inventory asset value based on actual costs.
- Automated Inventory Management: Bakeries can access sortable, searchable lists of all material inventory and purchase histories. Craftybase automates the process to optimize inventory management workflow and timelines.
Pros
- Tailored Inventory Tracking: Bakers rely on hyper-specific measurements to create their goods. Craftybase allows ingredient management down to the gram level so bakeries can maximize inventory.
- Smart Pricing Features: One unique aspect of Craftybase is its smart pricing feature that creates pricing suggestions for bakers based on the inventory used in each recipe. Suggestions factor in labor estimates, overheads, and precise unit costs to take the guesswork out of pricing.
- Inventory Analytics: Bakers can manage their order and production workflow, trace their supply chain, and make informed decisions with Craftybase’s powerful inventory analytics and reporting capabilities.
- Integrations: Craftybase integrates with bakery-relevant sales channels and marketplaces like Wix, Square, and Paypal to facilitate bakeries’ production flow.
Cons
- Limited Customer Support: Customer support depends on which Craftybase plan you choose. The base models, Craftybase Pro and Studio, do not offer enhanced support to clients. Bakeries must choose Craftybase Indie or Business to access tailored customer support features.
- Tier-Dependent Reporting: Craftybase Pro only offers basic reporting. Craftybase Studio and Indie offer daily automated reports. Finally, Craftybase Business offers hourly automated reports.
- Cost Considerations: Craftybase Indie is the most common plan for bakeries. At $79/month, craftybase subscription fees can accumulate, especially for smaller bakeries.
Pricing
Craftybase offers monthly and yearly billing options (with two months free if you choose yearly). Let’s take a look at their pricing structure:
- Craftybase Pro ($24/mo or $240/year): Pro includes up to 50 order lines per month, unlimited materials and products, one user account, one sales channel, and basic reporting features for small bakery businesses.
- Craftybase Studio ($39/mo or $390/year): Studio includes up to 250 order lines per month, unlimited materials and products, two user accounts, unlimited sales channels, and advanced reporting and stocktaking capabilities.
- Craftybase Indie ($79/month or $790/year): Indie includes up to 1000 order lines per month, unlimited materials and products, five user accounts, advanced reporting and stocktaking, traceability and compliance features, and enhanced support.
- Craftybase Business ($119/month or $1190/year): Business includes everything that Craftybase Indie offers, plus hourly automated reporting, production scheduling features, and a dedicated Craftybase account manager who understands your business and workflows.
3. Wherefour: Best for Gluten-Free Bakeries
overview
Pros
- Cloud-based and mobile friendly
- User-friendly interface
- Customizable features
- Integrations
Cons
- High cost for small businesses
- Excess features for simple operations
- Limited POS features
Pricing
Business-dependent
~$300-$500+/mo
Pricing depends on number of users, locations, complexity, and feature needs.
Key Features
- Start-to-finish™ traceability system: Wherefour generates full traceability or recalls reports any time by date range for ingredients or specific lots of production, including what was shipped to customers. This tool helps bakery owners comply with allergen-free standards.
- Real-time Inventory Tracking: Users can monitor the levels of raw ingredients and finished products in real time to see what needs replenishing. The software also tracks the expiration dates of perishable ingredients to reduce waste and ensure freshness.
- Production Planning & Analysis: Wherefour’s production planning feature helps a baking team plan and schedule the production of baked goods based on available ingredients, customer orders, and inventory levels.
- Recipe Management: Wherefour allows users to standardize recipes so that each batch is consistent in quality and ingredient usage.
- Compliance and Regulatory Support: The software generates reports for regulatory bodies, such as gluten-free certifications. It also supports labeling and packaging compliance, ensuring that a bakery’s labels meet local, national, or international requirements.
Pros
- Cloud-Based and Mobile-Friendly: Being a cloud-based system, Wherefour is accessible from anywhere with internet access. It’s convenient for business owners who work remotely or across multiple bakery locations (or are always on the go).
- User-Friendly Interface: Wherefour’s interface is designed to be intuitive and easy to navigate, even for bakers without technical expertise.
- Customizable Features: Bakeries can tailor Wherefour to their specific needs with customizable reports, inventory tracking solutions, and production workflows.
- Integrations: Wherefour integrates with POS software and accounting software like QuickBooks (and its alternatives) so bakeries can enjoy a seamless workflow from one place.
Cons
- High Cost for Small Businesses: Wherefour can be expensive for small-scale bakeries or home-based operations, especially if they don’t require all its advanced features. The price structure is more aligned with mid-sized or growing businesses that can justify the cost with higher production volumes.
- Excess Features for Simple Operations: For small bakeries or those with simple product lines, Wherefour’s deep focus on traceability and compliance might feel overkill. If a bakery doesn’t need detailed ingredient traceability, simpler, more affordable systems like Square or Craftybase may be more appropriate.
- Limited In-House POS Features: Wherefour focuses on back-office operations like inventory and production, so it lacks the robust POS functionality of competitors like KORONA POS or Square.
Pricing
Pricing depends on a bakery’s number of users, locations, complexity, and feature needs. General estimates start around $300 to $500+ per month, depending on the bakery’s specific needs.
Wherefour’s website lacks pricing transparency, but they will provide custom quotes after a consultation.
Inventory management headache?
KORONA POS makes stock control easy. Automate tasks and get a clear picture of your entire inventory.
4. BakeSmart: Best for Custom Cake Bakeries
overview
BakeSmart is more than just inventory management software. It is a comprehensive bakery management system designed specifically for bakeries with a strong focus on custom cake orders, retail sales, and customer interaction.
Pros
- Bakery-specific
- Custom order management
- Scalability
- Customer relationship management (CRM)
Cons
- Price
- Complex for simple bakeries
- Limited non-bakery features
Pricing
Essentials
$240/mo + $1,999 onboarding
- Point of sale features
- Product costing
- Recipe management
- Mailchimp and Quickbooks integration
Pro
$349/mo + $1,499 onboarding
- Custom cake ordering
- Venue management
- Multi-location functionality
Enterprise
$399/mo + $3,499 onboarding
- BakeSmart Online
- Online for Wholesale
- Standing and shadow orders
Key Features
- Ingredient Tracking: BakeSmart allows you to track all ingredients in your bakery, monitoring stock levels in real time as they move through production.
- Automatic Inventory Updates: BakeSmart automatically reduces the ingredient quantities based on your recipe whenever you sell or bake a product. This is especially useful for custom cake businesses, which use minuscule amounts of costly ingredients to make the perfect cake.
- Production-Based Inventory: The software tracks inventory at both the ingredient and finished product levels. It also helps plan your production based on the availability of ingredients and orders placed.
- Waste Management: BakeSmart tracks ingredient and product waste to show users areas where they’re losing inventory. Automated waste management features help reduce costs and optimize production.
- Point of Sale (POS) Features: BakeSmart offers a bakery-focused POS system that integrates sales with inventory in one application so that bakers can run their operations all in one place.
Pros
- Designed Specifically for Bakeries: BakeSmart is explicitly built to meet the unique needs of bakeries, unlike generic POS or inventory management systems. It understands the specifics of custom cake orders, recipe management, and ingredient tracking.
- Custom Order Management: This software is Ideal for bakeries that deal with custom cakes, pastries, and other made-to-order items. The custom order management features allow bakeries to handle special orders with detailed customer specifications.
- Scalability: BakeSmart is scalable, meaning it works for both small, single-location bakeries and larger bakeries with multiple locations (its features can grow as your business expands).
- Customer Relationship Management (CRM): BakeSmart tracks customer details, order history, and preferences. This simplifies managing repeat customers, building loyalty programs, and delivering meaningful, personalized experiences.
Cons
- Price: BakeSmart can be expensive for smaller bakeries with limited budgets. Its complex feature set and industry specialization come at a higher cost than more basic and cheap POS or inventory systems.
- Complexity for Small Bakeries: BakeSmart might be overly complex and feature-heavy for tiny bakeries or home-based operations. If your needs are simple (just tracking ingredients and sales), a less comprehensive and more affordable system might be a better fit.
- Limited Outside of Bakery-Specific Features: Since BakeSmart is designed specifically for bakeries, it lacks versatility outside the bakery industry. If your bakery expands to other areas of food production, or if you run a broader food service business, its features may not meet your needs.
Pricing
BakeSmart offers three plans with different features and prices depending on a bakery’s needs. Let’s take a look:
- Essentials ($240/mo + $1,999 onboarding): The Essentials plan includes point of sale, product costing, recipe management, inventory and purchase orders, and MailChimp and Quickbooks integration.
- Pro ($349/mo + $1,499 onboarding): The Pro plan offers everything in Essentials, plus custom cake ordering, venue management, gift cards and loyalty cards, and multi-location functionality.
- Enterprise ($399/mo + $3,499 onboarding): This one’s for the big ones. The Enterprise plan offers everything in Pro, BakeSmart Online, and Online for Wholesale, as well as standing and shadow orders.
Every BakeSmart subscription includes 5 station licenses and one location. Each additional station is $40/per month, and each additional location is $100/month.
5. Square Terminal: Best for Home Bakeries
overview
Square Terminal is the go-to option for bakeries that prioritize ease of use, affordable pricing, and basic inventory and sales management features.
It’s a perfect tool for small bakeries or home bakers who want a lightweight system that covers in-person and online sales without complex back-office operations.
Pros
- User-friendly
- Mobility
- Integrations
- No monthly fees
Cons
- Transaction fees
- Limited features
- Internet dependency
Pricing
Hardware
$299/yr OR
$27/mo for one year
Transaction Fees
2.6% + 10 cents per in-person payment
Monthly Fees
$0
Key Features
- POS System: Before anything else, Square is a POS system. It offers an intuitive interface for quick transaction processing and is famously easy for small businesses to get started.
- Inventory Tracking: Although it’s not as comprehensive as other inventory management software, home bakeries can use Square Terminal to track stock levels for each item in their inventory so they don’t run out of popular baked goods.
- Customer Management: Square POS collects customer information for future marketing and a variety of loyalty programs so you can keep your clients coming back for more. It also manages customer feedback and ratings.
- Reporting and Analytics: Bakeries can access sales reports and analytics to track their business performance. They can also monitor their popular products and seasonal trends to stay on top of demand.
Pros
- User-Friendly: Square Terminal is easy to set up and use, ideal for bakers who may not have extensive tech experience.
- Mobility: Being handheld and portable, Square Terminal allows for POS payments in the comfort of your home or at markets, fairs, and events.
- Integration: Square Terminal works seamlessly with other Square products, such as Square Online for eCommerce operations or Square’s barcode scanners and cash drawers.
- No Monthly Fees: Users only pay transaction fees after purchasing their POS hardware, making Square Terminal budget-friendly for home bakeries and small budgets.
Cons
- Transaction Fees: Square’s transaction fees (starting at 2.6% + $0.10 per swipe, dip, or tap) can add up, especially for small sales.
- Limited Features: The basic Square features may be too limited for larger operations. The software lacks advanced inventory management or employee scheduling. That’s why we recommend it for the smaller, at-home bakers.
- Internet Dependency: Square Terminal requires internet access to process payments, so poor connectivity can lead to transaction issues. If you’re heading out to a market, ensure a stable internet connection!
Pricing
Square charges $299 per year (or $27 monthly for one year) for its Terminal hardware.
After purchasing your Square Terminal, you will pay no monthly fees. Square operates on a pay-as-you-go model, meaning you only pay transaction fees (2.6% + 10 cents per in-person payment) when you process payments.
Payment processors
giving you trouble?
We won’t. KORONA POS is not a payment processor. That means we’ll always find the best payment provider for your business’s needs.
6. Toast xtraCHEF: Best for Full-Service Bakeries
overview
Toast xtraCHEF is ideal for bakeries that operate like mini restaurants, where managing the cost of goods sold (COGS), supplier relationships, and recipe costing is critical.
If you bake many products and need to track food costs closely, automate invoice processing, and integrate everything with a complete POS system, Toast xtraCHEF is the solution for you.
Pros
- User-friendly interface
- Cost control
- Comprehensive features
- Scalability
Cons
- Steep learning curve
- High setup costs
Pricing
Hardware
$0 – $1000 incl. installation
Transaction Fees
2.6% + 10 cents per transaction
Monthly Fees
$75/mo
Key Features
- Inventory Management: Real-time inventory tracking helps Toast xtraCHEF users manage stock levels for ingredients and finished products. Full-service bakeries can track their ingredient usage and gain insight into food costs and waste.
- Cost Management: Toast xtraCHEF’s detailed food cost analysis features help bakeries price their goods and calculate profitability to a tee. Meanwhile, recipe costing features enable bakeries to determine the cost of each item based on ingredients and specific portions.
- Vendor Management: Bakeries can leverage Toast xtraCHEF to manage supplier relationships and track vendor invoices. The software makes it easy to compare vendor pricing and ensure competitive purchasing.
- Reporting and Analytics: Comprehensive reporting tools central to the software give bakeries insights into sales trends, food costs, and inventory turnover. Customizable reports help users identify profitable and slow-moving items.
- Integration with POS: Toast xtraCHEF integrates seamlessly with Toast’s POS system software, meaning bakeries can access synchronized sales and inventory data, all within the Toast suite.
Pros
- User-Friendly Interface: The intuitive design of Toast xtraCHEF makes it easy for bakery staff members to navigate and use the system without extensive training.
- Cost Control: Toast xtraCHEF helps bakeries manage food costs and reduce waste, leading to improved profitability over time.
- Comprehensive Features: Toast XtraChef provides a complete suite of tools tailored specifically for food businesses (and bakeries). It provides tailored inventory management, cost control, and vendor relations solutions to streamline operations.
- Scalability: While we recommend it for full-service bakeries, Toast XtraChef is suitable for bakeries of all sizes, offering features that can grow and adapt as the business expands.
Cons
- Steep Learning Curve: Some users find it takes time to thoroughly learn and adapt to the Toast xtraCHEF. The variety of tools may be overwhelming for small bakery teams without dedicated staff for managing the software.
- High Setup Costs: Despite its long-term cost savings, the initial setup and customization for xtraCHEF can be expensive for smaller bakeries with limited budgets. This is especially true when integrating it with other Toast tools or a bakery’s existing systems.
Pricing
- Initial Costs: The cost for the Toast POS system can vary based on features and setup but typically starts around $0 to $1,000 for hardware and installation, depending on the specific configuration chosen.
- Monthly Fees: Toast XtraChef pricing generally starts at around $75 per month, although the price may vary depending on the bakery’s specific needs and size.
- Transaction Fees: Transaction fees through Toast’s payment processing system usually start at 2.6% + 10¢ per transaction.
- Optional Add-Ons: Some additional features or services may incur extra charges, depending on the tools and integrations each bakery chooses to implement.
7. FlexiBake: Best for Bakeries that Deliver
overview
FlexiBake is another enterprise resource planning (ERP) platform with inventory management features tailored to bakeries.
This solution offers unique features for online ordering and delivery. Therefore, we recommend FlexiBake for bakeries that either center their business on or simply embrace delivery.
Pros
- User-friendly interface
- Delivery focused
- Comprehensive features
Cons
- Pricing structure
- Implementation time
- Learning curve
Pricing
FlexiBake Nutritional
$125/mo
- Nutrition analysis
- Costing tools
- CFIA and USDA compliance tools
FlexiBake Base
$295/mo + $145 per additional user
- Online ordering portal
- Sales analysis
- Accounting software integration
FlexiBake Professional
$375/mo + $165 per additional user
- Inventory management
- Nutrition and product labeling
- Recall features
FlexiBake Corporate
$495/mo + $175 per additional user
- Fresh and stale management
- Online ordering portal
- DSD driver app
FlexiBake Enterprise
Call for pricing
- On-site premium training
- Warehouse management
- Storage room and freezer management
- Multiple production facility management
Key Features
- Inventory Management: FlexiBake provides robust inventory management tools that allow bakeries to track stock levels in real-time for raw ingredients and finished baked goods.
- Order Management: The software includes a comprehensive order management system that streamlines the process of receiving and fulfilling orders, which is especially useful for bakeries that offer delivery services.
- Costing and Pricing: FlexiBake enables bakeries to perform detailed costing analyses for their products, helping them to set competitive prices based on ingredient costs, labor, and overhead expenses.
- Recipe Management: The platform allows for easy recipe management, enabling bakeries to standardize their recipes, manage portion sizes, and ensure consistent product quality across deliveries.
Pros
- User-Friendly Interface: FlexiBake’s interface is designed to be intuitive, making it easy for staff to learn and use the system quickly, which is crucial for fast-paced bakery environments.
- Delivery Focused: The software is well-suited for bakeries that offer delivery, with features that facilitate order management and streamline delivery logistics.
- Comprehensive Features: FlexiBake provides a full suite of tools tailored for bakeries, including inventory management, costing, recipe management, and customer relationship management tools.
Cons
- Pricing Structure: The cost of FlexiBake may be higher than that of basic inventory systems, which could be an obstacle for smaller bakeries with limited budgets.
- Implementation Time: Setting up the software and training staff can prove time-consuming, leading to initial disruptions in daily operations.
- Learning Curve: While the interface is user-friendly, some employees may still require training to fully utilize the software’s suite of advanced features.
Pricing
FlexiBake offers five plans with five separate pricing options for bakeries of every genre. Let’s take a look at their prices:
- FlexiBake Nutritional ($125/mo): This includes nutrition analysis, nutritional labeling, costing tools, and CFIA and USDA compliance features.
- FlexiBake Base ($295/mo + $145 per additional user): Base includes an online ordering portal, sales analysis, a recipe book, integration to accounting software, and email and phone support.
- FlexiBake Professional ($375/mo + $165 per additional user): This plan comes with inventory management, recipe nutrition and product labeling, recall features, and email and phone support.
- FlexiBake Corporate ($495/mo + $175 per additional user): Corporate includes fresh and stale management, an online ordering portal, a DSD driver app, and email and phone support.
- FlexiBake Enterprise (call for pricing): Includes on-site or premium training, warehouse management, multiple production facility management, storage room and freezer management, and email and phone support.
8. FoodStorm: Best for Bakeries that Cater
overview
FoodStorm is a comprehensive catering management software that helps caterers (including bakers) manage ingredients, track orders, and optimize production processes. We think it’s the best inventory management software for catering-centered bakeries.
Pros
- Tailored for bakeries
- Comprehensive inventory management
- Robust reporting tools
Cons
- Pricing
- Learning curve
- Dependence on internet connectivity
Pricing
Base Subscription
~$100 to $300/mo
- Basic inventory management
- Tracking features
Advanced Subscription
$500+/mo
- Detailed reporting
- Integrations
- Enhanced support
Custom Quotes
Price depends
FoodStorm provides customized quotes based on the specific requirements of your bakery, number of users, and features needed.
Key Features
- Real-Time Inventory Tracking: FoodStorm enables bakeries to monitor inventory levels in real time, ensuring essential ingredients are always available for daily operations and catering orders.
- Recipe and Menu Management: Caterers can create and manage standardized recipes to maintain consistency in baked goods and portion control for their orders. Additionally, the software allows bakers to plan menus based on available inventory and upcoming events.
- Comprehensive Reporting: FoodStorm provides a variety of reports that help bakeries analyze inventory turnover, ingredient usage, and cost management. Users can utilize forecasting tools to predict future inventory needs based on historical sales data and upcoming events.
- Integration Capabilities: FoodStorm integrates with many popular POS systems and accounting systems, ensuring seamless data flow across bakery operations.
Pros
- Tailored for Bakeries: FoodStorm offers specific features for bakeries that cater, including solutions that address the unique challenges faced in both baking and catering operations.
- Comprehensive Inventory Management: The software offers robust inventory management capabilities, enabling bakeries to track ingredients and manage stock levels for daily sales and catering events.
- Robust Reporting Tools: Comprehensive reporting features provide bakers with valuable insights into inventory usage, sales trends, and cost management. With this holistic data, businesses can plan strategically for bakery and catering operations.
Cons
- Pricing: FoodStorm can be relatively expensive for smaller bakeries or startups. If its comprehensive features aren’t necessary, bakeries may find it challenging to justify the costs.
- Learning Curve: Although user-friendly, catering management software is not the same as POS software. There may still be a learning curve for users who are new to the terrain.
- Dependence on Internet Connectivity: FoodStorm requires a reliable internet connection to function properly. In areas with unstable internet, the software might not work for you.
Pricing
FoodStorm typically operates on a subscription-based pricing model that varies based on the features and number of users. Here’s a general overview of FoodStorm’s pricing:
- Base Subscription: Pricing may start at approximately $100 to $300 per month for smaller bakeries that cater, covering basic inventory management and order tracking features.
- Advanced Features: For larger bakeries or those needing more advanced features (such as detailed reporting, integrations, and enhanced support), pricing can increase to $500 or more per month.
- Custom Quotes: FoodStorm provides customized quotes based on the specific requirements of your bakery, number of users, and features needed.
9. FoodReady: Best for Food Quality and Safety Tracing
overview
FoodReady is not bakery-specific, but it’s an excellent choice for bakery owners that want to prioritize food safety and quality tracking while managing their inventory.
Pros
- Ingredient tracking
- Recipe management
- Waste reduction
- Integration capabilities
Cons
- Limited bakery-specific features
- Customization needs
- Integration limitations
Pricing
FoodReady’s pricing ranges from a monthly subscription fee to a one-time licensing cost.
Typically, pricing varies based on factors such as the size of your bakery, specific features needed, and additional integrations.
Contact FoodReady’s sales team for up-to-date and business-specific pricing.
Key Features
- Food-Specific Inventory Management: FoodReady helps bakery owners digitize and optimize inventory tracking to minimize waste and improve costs on site.
- Traceability: Two key components of FoodReady are its food safety and ingredient tracing capabilities. Users can trace and track their lots and batches and monitor expiry dates to keep everything up to speed.
- Digital Checklists: FoodReady offers a digital checklist feature so bakeries can proactively monitor food quality and the daily movement of goods.
- Recall Management: Users can create recall plans and initiate recalls in case of inventory non-conformance or complaints.
- Supplier Management: FoodReady offers supplier management features so bakery owners can manage supplier performance and documents in one place.
- Quality Control: FoodReady is very effective at ensuring product quality and compliance through its integrated quality control features, so bakery owners always understand the shelf lives of their goods.
Pros
- Ingredient Tracking: FoodReady allows bakery owners to monitor ingredient levels in real-time, helping ensure fresh stock and minimize waste.
- Recipe Management: FoodReady lets users formulate and associate recipes with batch runs for supplier lot traceability. The system supports detailed recipe tracking, so bakers can maintain consistency in product quality.
- Waste Reduction: By analyzing ingredient usage patterns, FoodReady helps bakeries identify slow-moving items. Data can help users adjust production and reduce spoilage.
- Integration Capabilities: FoodReady can integrate with other systems like POS and accounting software, so bakery owners can optimize their workflow.
Cons
- Limited Bakery-Specific Features: FoodReady is truly an ingredient-centered software, so while it helps bakery owners track and manage their inventory and food quality, it may lack certain specialized features specifically tailored for bakeries.
- Customization Needs: Bakery owners may need to spend time customizing the software to fit their specific operations. The system has plenty of features, but many of them will not be necessary.
- Integration Limitations: Although FoodReady can integrate with various systems, there may be compatibility issues with certain POS systems or accounting software.
Pricing
FoodReady’s pricing varies based on factors such as the size of your bakery, specific features needed, and additional integrations. Typically, pricing ranges from a monthly subscription fee to a one-time licensing cost.
For the most accurate and up-to-date pricing information, it’s best to contact FoodReady’s sales team directly. They can provide tailored pricing based on your bakery’s needs.
How To Choose The Best Software For Bakeries?
Are you looking for inventory management software for your bakery? We can help. Let’s take a look at the deciding factors for choosing your bakery software:
- Bakery Size – Larger operations might require comprehensive inventory management solutions like batch and lot tracking or ingredient substitution management. On the contrary, smaller operations might require simpler systems with POS features and basic inventory management solutions.
- User-Friendliness – If you’re a tech wiz (or have the time to train your employees), you can opt for a bakery software full of complex features. If not, choose a more straightforward option. Whatever you do, ensure the software you choose is intuitive enough for staff to navigate. Additionally, check for customer support options and training resources to assist with onboarding.
- Scalability – You want to choose software that can grow with your business. Opt for the option that can adapt as your business expands. Luckily, most of them can.
- Cost – It all comes down to budget. Compare subscription models, hidden fees, and the overall value that each software offers you. Take the time to assess your budget and needs so you choose the solution that will pad your bank account, not drain it.
Speak with a product specialist and learn what KORONA POS can do for your business.
Frequently Asked Questions
Yes, several apps are designed specifically for managing baking orders, such as FoodStorm, FlexiBake, and Square. These apps allow bakers to streamline order tracking, manage custom orders, and optimize inventory tracking down to the grams.
To manage stock in a bakery, start by implementing an inventory management system that tracks ingredient levels in real time. Regularly monitor stock, conduct inventory counts, and set reorder points to prevent shortages, ensuring you always have the necessary ingredients on hand for baking.
Bakery software is a specialized tool to help bakeries manage their operations more efficiently. It often includes features like order management, inventory tracking, recipe management, and sales reporting, enabling bakers to streamline processes and improve profitability.
Bakery inventory management involves tracking and controlling the ingredients and supplies used in baking. This process includes monitoring stock levels, managing suppliers, and optimizing ordering and usage to minimize waste and ensure that the croissants are always fresh, no matter what.
Conclusion
Whether you’re running an at-home bakery or a full-fledged, restaurant-scale operation, there’s a bakery inventory management solution that meets your needs. Selecting the right one is crucial for optimizing operations and helping your bakery run smoothly.
The nine solutions highlighted in this post offer a range of features tailored to meet your bakery’s unique needs. We hope you’ll use it to evaluate your needs and choose your solution.
In the meantime, if you’re curious about a POS system that can double as bakery inventory management software, consider KORONA POS.
